Time Saved
The three numbers that matter#
| Input | What it means | Why it matters |
|---|---|---|
| Meetings per week | How many coordinations you start | The base multiplier |
| Minutes of coordination per meeting | Proposing, waiting, re-proposing, confirming | Usually 10 to 15, rarely counted |
| Reschedule rate | Share of meetings that move at least once | A reschedule costs roughly what the original booking cost |
A mid-level professional running 15 meetings a week at 10 minutes each, with one in five rescheduling, spends about three hours a week on coordination. That is roughly 13 hours a month, or about a week and a half of working time per quarter, spent on message-passing.
By role#
Associate
High meeting volume, lower reschedule rate. The cost is repetition — the same coordination pattern dozens of times a week, each one small enough to feel like it is not worth automating.
Lawyer and professional services
Every hour spent coordinating is a billable hour not billed. The effective cost is not the time, it is the rate attached to that time.
Business development
External counterparties who reply on their own schedule and reschedule often. High follow-up burden, high reschedule rate, and directly attached to revenue timing.
Partner and director
Fewer meetings, but the most expensive hours in the firm and the highest reschedule rate — senior calendars move constantly. This is where a human EA is usually hired, and where Vela covers hours an EA cannot.
Recruiters
The highest volume of all, with the added complexity that every coordination involves someone outside the company. See Who Uses Vela.
Estimates vary by workflow. Vela measures actual time saved once it is deployed on your threads, so the number you end up with is yours rather than a model.
Book a walkthrough and we will work through your meeting volume, follow-up load, and reschedule rate together.