Vela
Vela is an AI recruiting coordinator. You CC it on an email thread the way you would CC a person, and it takes the coordination from there: candidate screens, multi-round loops, and full panels. It offers times, chases people who go quiet, handles reschedules, sends the resume with the invite, books prep calls, and collects feedback afterward.
No dashboard. No links to send. No new tool for your team to learn.
The CC workflow, from first email to confirmed invite
Recruiters, talent agencies, financiers, and consultants
Your first scheduled meeting in one email
Screens, multi-round loops, and full panels
What happens when a candidate goes quiet
When someone moves a call at 9pm
Email, SMS, WhatsApp, Slack, Teams, and phone
Coordination across continents, no mental math
Why a client outranks a coffee chat
The simplest loop, end to end
Many calendars, one confirmed slot
Closing the loop after the call
White-glove coordination at volume
Why teams switch#
Most scheduling tools assume the world is tidy. They expect fixed slots and instant replies. Real coordination is "let's do early next week," a VIP client who needs the slot an internal catch-up was holding, and a candidate who goes dark for six days and then answers at 11pm from another continent.
That leaves three familiar options, and each one costs something:
| Approach | What it gives you | What it costs |
|---|---|---|
| Doing it manually | Personal, flexible, high touch | Hours a week of your best people's attention |
| Booking links | Efficient for simple cases | Reads as "my time matters more," breaks on real constraints |
| A human coordinator | Excellent judgment | Salary-level cost, and not awake at 11pm |
Vela is the fourth option: the judgment of a coordinator, at the hours and volume of software.
Book a walkthrough and we will run it against the kind of loop your team schedules every week.